Agendas 2025

30th June 2025

Dear Councillors

I hereby summons you to an Extraordinary Parish Council Meeting of Thimbleby Parish Council on 30th June 2025 starting at 10.00am or shortly thereafter preceded by a public participation period in Thimbleby Village Hall starting at 9.45am.  If you cannot attend, please notify me with a reason for your absence.   The agenda is attached below.

 

Signed: A. Everard                                          Date: 25th June 2025

Clerk to Thimbleby Parish Council

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AGENDA

  1. Welcome statements.
  1. Apologies for absence to be approved if appropriate.
  1. Declarations of Interest and consideration of any requested dispensations.
  1. To adopt the draft minutes from the Parish Council meeting held on 7th May 2025 – https://thimbleby.parish.lincolnshire.gov.uk/council-business/minutes-2025/4
  1. To consider any matters arising from the previous meeting 7th May 2025 not already on this agenda including Clerk’s Report and actions taken.
  1. To approve the Annual Governance and Accounting Return 2024-25

a) To receive, consider and approve cash book income and expenditure 2024-25 statements and asset register for publication.

b) To receive the Annual Internal Audit Report (if available) and approve publication.

c) To receive, consider and approve the Annual Governance Statement 2024-25 and for the Chair and Clerk to sign.

d) To receive, consider and approve the bank reconciliation, variance analysis and the Annual Accounting Statement 2024-25 and for the Chair to sign

e) To approve the dates of electors’ rights to be exercised Tuesday 1st July – Monday 11th August 2025.

f) To approve the Certificate of Exemption (if applicable) and publication of documents on the parish council’s website to meet obligations specified in the Council’s Publication scheme, Transparency Code and Accounts and Audit Regulations 2015.

  1. To review and consider the following draft policies for adoption; Standing Orders, Financial Regulations, Code of Conduct, Communication and Engagement Policy; Complaints Procedure; Co-option Policy and Procedure; Health and Safety Policy; Publication Scheme; Staff Appraisal Policy; Equality and Diversity in Employment; Dignity at Work Policy; Social Media and Electronic Communications Policy; Pension Policy Statement; Volunteer Policy; Data Breach Policy; IT Policy; Data Protection Policy incorporating data breach procedure and privacy notice; Records Retention Policy; Grant Awarding Policy.
  1. To adopt the Terms of Reference for a) The Staffing Committee b) Finance and General Purposes Committee.
  1. To consider the Summer newsletter contents, preparation and distribution.