11th May 2022
Dear Councillors
I hereby summons you to the Annual Parish Council Meeting of Thimbleby Parish Council on 11th May 2022 starting at 7.00pm in the Village Hall or immediately after the Annual Parish Meeting concludes if earlier. If you cannot attend please notify me with a reason for your absence. The agenda is attached below.
Signed: A. Everard Date: 6th May 2022
Clerk to Thimbleby Parish Council
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AGENDA
A 15-minute Public Participation Session will take place before the formal meeting begins for any members of the public present to ask questions and make representations about items on the agenda.
1. Election of Chair and Declaration of Acceptance of Office to be signed
2. Election of Vice Chair and Declaration of Acceptance of Office to be signed
3. Apologies for absence to be approved if appropriate
4. Declarations of Interest and consideration of any requested dispensations
5. To appoint the Clerk and Responsible Financial Officer for Thimbleby Parish Council and to approve the employment contract for signing.
6. To Elect Portfolio Holders
- Personnel
- Finance
- Tree Warden
7. To sign as correct the minutes from the last Parish Council meeting held on 9th March 2022.
8. To consider and approve arrangements for internal audit and approval of the Annual Accounts and Annual Governance & Accountability Return and submission to the external auditors.
9. Correspondence Received
Parishclerk9 email – we remain unable to access.
ELDC planning notices have been received at the new email address.
ELDC payment and refund of double precept payment made in error.
10. Planning
To approve comments submitted in respect of ELDC planning applications responded to between meetings and new applications to consider and to receive updates on progress of previous applications:
Application reference S/181/02652/21 Planning Permission - Erection of a detached garage building with annexe accommodation above HILLCREST, MAIN ROAD, THIMBLEBY, HORNCASTLE, LINCOLNSHIRE, LN9 5RB
Response – No Objections
Application reference S/181/00463/22 Planning Permission - Erection of 3no. detached dwellings. ELMLEA FARM, ELMHIRST ROAD, THIMBLEBY, HORNCASTLE, LN9 5LX
Response – No Objections
New:
Application reference S/181/00775/22 Planning Permission - Erection of an agricultural storage building, existing building on site to be demolished. MILESTONE FARM, LINCOLN ROAD, THIMBLEBY, HORNCASTLE, LN9 5LY
11. To receive written and verbal reports from ELDC & LCC Councillors
12. Finance
a) To approve the payment of bills paid between meetings
100434 Newsletter printing £20.00
100435 ELDC – refund of precept amount paid in error £5238.00
b) Bills to pay
To approve the recurring HSBC bank account maintenance charges of £5.00 a month paid by direct debit and £0.40 per cheque.
To approve any bills or payments received prior to the meeting.
c) Balance of Account per bank statement £18,374.41 as at 12th April
d) Petty Cash £25.73 unaccounted for and consideration of writing off the loss.
e) Approval of the application of increased NJC pay scales from 1/4/2021 and for any arrears to be paid to the estate of the former Clerk and HMRC in consultation with the Chair and Vice Chair.
f) Consideration of the current insurance and review arrangements for future insurance cover.
g) Consideration of any current subscriptions and any changes
13. Change of bank due to bank charges
To authorise the Clerk to establish the availability of suitable accounts by other banks and in consultation with the Chair and Vice Chair to open and transfer the council’s bank account to another bank if charges can be reduced.
14. Speed watch - Cllr Doody
a) Report on sessions held.
15. 2022 – 2023 Ordinary Meeting Dates
To approve the proposed meeting dates for the coming year:
13 July 2022, 7 Sept, 16 Nov, 18 Jan 2023, 22 Mar,
10 May Annual Parish Council Meeting / Annual Parish Meeting
16. Asset Maintenance
Per March meeting, to discuss and approve maintenance arrangements
17. Street Furniture Poppies
Chair has contacted RBL Horncastle and to provide a report for consideration and to approve actions to be taken.
18. Newsletter
Plans for next edition
19. Agenda Items for the next meeting
To review policies and approve any amendments
Next Meeting July 13th 2022