Minutes 2022

MINUTES of THE PARISH Council Meeting on 13th July 2022

Beginning at 6.45pm at Thimbleby village hall

Present

Councillors            Cllr Jamieson (chair)

                              Cllrs A Doody, E. Barrett, M. Doody

 In attendance        The Clerk, A. Everard

Other representatives: Cllrs S. Campbell-Wardman, F. Martin (ELDC)

Public Participation

Eight members of the public made strong representations against the planning application S/181/01133/22 for caravan pitches at the Durham Ox.  The Chair permitted the representations to continue until 7.15pm. Councillors noted the comments.  Members of the public left the meeting at the end of the Public Participation session.

 1. Apologies for absence to be approved if appropriate

All parish councillors present.

             2. Declarations of Interest and consideration of any requested dispensations

Cllr E. Barrett declared a non-disclosable interest in the Durham Ox planning application and said she would not participate or vote in the matter. 

3. To sign as correct the minutes from the last Parish Council meeting held on 11th May 2022.

It was proposed, seconded and RESOLVED to adopt the minutes and they were signed by the Chair.

4. To consider any matters arising from the previous meeting 11th May 2022 not already on this agenda including Clerk’s Report and actions taken.

Poppies – nothing back yet.

Broadband – the Chair will check with Cllr Bradwell if any progress.

5. To consider and approve the Annual Governance and Accountability Return 2021-22

a) To receive the internal auditor’s report and approve any actions to be taken. 

The Internal Auditors report was received and it was proposed, seconded and unanimously RESOLVED to note the contents.

b) To consider and approve the Annual Governance Statement 2021-22

After considering the entries the Statement was proposed, seconded and unanimously approved RESOLVED for the Chair to sign the statement.

d) To consider and approve the Accounting Statement 2021-22

Previous year brought forward figures was restated following enquiries by the Clerk and the Chair it was proposed, seconded and unanimously approved RESOLVED for the Chair to sign the Accounting Statement.

e) To consider and approve the Certificate of Exemption 2021-22

It was proposed, seconded and unanimously approved RESOLVED for the Chair to sign the exemption certificate.

f) To note and approve the publication of documents and exercise of public rights from 1st July to 11th August 2022 on the parish council’s website.

It was proposed, seconded and unanimously approved RESOLVED for the accounts, AGAR documents, asset register, bank reconciliation and items of expenditure to be published and public rights to be exercised 1st July to 11th August 2022 on the parish council’s website.

6. Correspondence Received

Councillors noted the following correspondence: LALC E-News; Police Reports; Lincolnshire County Council Traffic Regulation Order; County Views Survey Results; ELDC Town and Parish News; Zurich Insurance, Dyson Farm Walk.

7. Planning

To approve comments submitted in respect of new ELDC planning applications responded to between meetings and new applications to consider and to receive updates on progress of previous applications:

• Application reference S/181/02652/21 Planning Permission - Erection of a detached garage building with annexe accommodation above HILLCREST, MAIN ROAD, THIMBLEBY, HORNCASTLE, LINCOLNSHIRE, LN9 5RB

Response - No objections

ELDC Decision – approved – 20th May 2022

• Application reference S/181/00463/22 Planning Permission - Erection of 3no. detached dwellings. ELMLEA FARM, ELMHIRST ROAD, THIMBLEBY, HORNCASTLE, LN9 5LX

Response – No Objections

ELDC Decision – awaited

• Application reference S/181/00775/22 Planning Permission - Erection of an agricultural storage building, existing building on site to be demolished. MILESTONE FARM, LINCOLN ROAD, THIMBLEBY, HORNCASTLE, LN9 5LY

Response – No Objections

ELDC Decision – approved – 22nd June 2022

• Application reference S/181/00989/22 Planning Permission - Erection of a dormer bungalow with integral garage and a carport, existing dwelling on site to be demolished. RAYBECCA, MAIN ROAD, THIMBLEBY, HORNCASTLE, LN9 5RB

Response – No Objections

ELDC Decided – awaited

• Application reference S/181/01133/22 Planning Permission - Change of use of land to form a 5no. pitch caravan site (works already completed). DURHAM OX, MAIN ROAD, THIMBLEBY, HORNCASTLE, LN9 5RB 

           NEW

Cllr Barrett remained present for this item but did not take part in agreeing comments or the vote. Considering the public comments and own knowledge of the site councillors found a lack of screening, inadequate fencing, limited space between caravans and concerns about utilities, fire risk, drainage issues and increased height of the land creating overlooking problems it was proposed, seconded and approved RESOLVED to oppose the application and the Clerk was to submit comments to ELDC after drafting in  consultation with councillors after the meeting.

8. To receive written and verbal reports from ELDC & LCC Councillors

ELDC will be introducing a new cardboard and paper recycling bin and glass would start to be collected.  Delivery of new bins expected in August/September.

Planning issues in Horncastle regarding new supermarkets being considered.

Dog bins were discussed and it was requested if an existing bin could be moved to Mill Lane.

It was reported that the 30MPH speed limit would be extended from Horncastle and up Thimbleby Hill. Consultation was taking place on this.

9. Finance

a) To receive the insurance quotation and approve renewal

Proposed, seconded and unanimously approved RESOLVED to accept the renewal Zurich Municipal quotation for £214.12.

b) To approve the payment of bills paid between meetings and bills to pay on the payment schedule.

It was proposed, seconded and unanimously approved RESOLVED to authorise payment of the following payments.

Previous payments between meetings – 14th June 2022

Payments to be authorised at 13th July 2022 meeting

c) To note the balance of the council’s bank account.

The Clerk reported the balance as at 12th June 2022 was £13,125.61

d) Petty Cash £15.98 unaccounted for and to be written off.

After conclusion of the annual accounts the petty cash unaccounted for was £15.98 (very likely spent on council business but unable to locate receipts) and in view of the death of the former Clerk this would be written off.  It was proposed, seconded and unanimously approved RESOLVED to write-off £15.98.

e) To review the Asset Register and propose updates for 2022-23 and planned maintenance.

It was proposed to add laptop, two memory sticks, village pump and the number counter, seconded approved RESOLVED to add these items to the Asset Register. No maintenance was necessary at the current time.

10. Speed watch

Cllr M. Doody said that more volunteers are required and it is hoped that getting this in place will make it possible to take this forward regularly. One afternoon session had been carried out and 1 session cancelled. Of the 40 vehicles monitored 18 were exceeding the speed limit (45%) – the highest speed was 51MPH. The mobile speed van only visited 15 5imes a year.

11. To consider the feedback from Dyson Environmental Farm Walk and the next steps.

Feedback from the walk had been good and more residents want to take part – it would improve community spirit. The Chair will prepare a flyer.

12. Newsletter

Discussion took place on issues to go into the parish newsletter and will be gathered over the next few months

13. Agenda Items for the next meeting

Items from above.

To review policies and approve any amendments

New Code of Conduct; Amend Standing Orders, Amend Financial Regulations

The meeting closed at 8.52pm.