26th June 2024
MINUTES of THE PARISH Council Meeting on 26TH jUNE 2024
at 11.30AM at THIMBLEBY VILLAGE HALL
Present
Councillors Cllr M. Doody (Chair) Cllrs A. Doody, P. Buckingham.
Not Present: All present
In attendance The Clerk, A. Everard.
Cllr F. Martin (ELDC) present. Members of public present: None.
67/24. Apologies for absence to be approved if appropriate.
None
68/24. Declarations of Interest and consideration of any requested dispensations
None
69/24. Finance
a) To approve the payment of bills paid between meetings and bills to pay on the payment schedule.
Zurich Municipal £244.28
Grass-cutting in the village by RH Contracting was confirmed.
It was proposed, seconded and RESOLVED to approve the payments listed.
b) To note the bank reconciliation and account balance.
Bank balance £12,222.87 with an uncashed payment of £1681.38 due to clear shortly.
c)To receive, consider and approve cash book income and expenditure 2023-24 statements and asset register for publication.
It was proposed, seconded and RESOLVED to approve these items.
d) To receive the Annual Internal Audit Report (if available) and approve publication.
The Internal Auditor’s Report was awaited, however, no issues had come to light during the audit process. Item deferred to next meeting.
e) To receive, consider and approve the Annual Governance Statement 2023-24 and for the Chair and Clerk to sign.
The assertions were considered and answered. It was proposed, seconded and RESOLVED to approve and the Clerk and Chair to sign the Statement.
f) To receive, consider and approve the bank reconciliation, variance analysis and the Annual Accounting Statement 2023-24 and for the Chair to sign
The Clerk/RFO presented the signed accounting statement and the documents were considered. It was proposed, seconded and RESOLVED to approve the accounting statement and the Chair signed it.
g) To approve the dates of electors’ rights to be exercised Monday 1st July – Friday 9th August 2024.
It was proposed, seconded and RESOLVED to approve these dates and the Clerk/RFO to publish the notice.
f) To approve the Certificate of Exemption (if applicable) and publication of documents on the parish council’s website to meet obligations specified in the Council’s Publication scheme, Transparency Code and Accounts and Audit Regulations 2015.
The Parish Council considered it met the requirements to sign the Certificate of Exemption 2023-24 and other requirements. It was proposed, seconded and RESOLVED to approve and the Clerk/RFO and the Chair signed the Certificate.
70/24. To approve the rebuilding valuation of council assets for insurance purposes.
The parish council noted the comments by a local valuer regarding the valuation process for the Village Pump. The Clerk will make more enquiries as to potential methods.
71/24. To consider and approve any nominees for co-option.
None to consider at this meeting.
72/24. To approve any bookings for training.
There were no bookings to be made.
73/24. To review items for the parish newsletter – Summer 2024 after General Election.
Items were considered and agreed. A draft will be prepared for the next meeting.
74/24. To approve the redecoration of noticeboards for £50 to be completed while other decoration is completed in July.
It was proposed, seconded and RESOLVED to approve the additional cost of £50 to decorate the parish council noticeboards to be undertaken while other assets are decorated in the village.
75/24. To note date of next meeting of Thimbleby Parish Council – 10th July 2024 and to approve the venue while Thimbleby Village Hall is undergoing building works and any items to be proposed for the agenda.
Various options were considered. It was proposed, seconded and RESOLVED to use Meeting Room 1, Stanhope Hall, Horncastle and the Clerk was authorised to make the booking estimated at £9.50 an hour.
As some council representatives were unable to attend current planned dates of parish council meetings it was proposed to review planned dates at the next meeting.
Meeting ended 12.30pm.